An Information Interaction Space

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Jinna Zhang Newcastle

WhiteboardThe time is coming for examination term, a crowded scenery is presenting again to students’ eyes in the library. Every time at these period, it could be a big trouble for most of the students to find an empty seat or computer time. Students would take a long time to find an available place for themselves especially during a peak period. Are there any devices that could help students realize whether there are any seats, computers, or study rooms left or not when they come into the library at once?

Apart from this, it seems that students could mainly gain information about current activities, campaigns, or lectures from campus’ website. However, are there any available places could provide students a ‘tangible communication or transaction space’ within recreation and entrepreneurship? What’s more, is it possible for the library to offer a place for students to post their requirements and then collect ideas and help from other people ?

To fulfill these requirements for students and diminish unnecessary time-wasting, a place will be designed to attain these functions by the author which will be called Information Interaction Space. This space is located closely to the main door of library, which comprises a big digital screen and some huge white boards. The aim of this space is to help people request current dynamic information about library, as well as provide a place for students to exchange messages and post current activities and campaigns of Newcastle university.

Some of these ideas are learned from other noted universities in United Kingdom. In the central library of Imperial college London, the number of available seats on each floor is shown on a digital screen situated at the front door, which enables students to make clear sense of the usage rate of the seats and decrease the time spent on searching for a study place. Coincidentally,in University of Glasgow, students can check the available computers on each level through a mobile software (Pictures are showing below). According to this service, students can conveniently notice how many computers are available in the library, which has the similar function like ‘available seats’ in Imperial college London.

However, the Library does not have these services yet. Therefore, depending on the advantages and experiences that have already been brought to students in these two other universities, a digital screen will be designed that will combine these utility services with a dynamic scrolling news from the university. Another new innovational design by the author for this space is the using of the ‘QR code’. Students are enable to gain these softwares and current affairs through ‘scanning’, which could make the process recreational and effective. Furthermore, in order to enhance the functionality of this space, two white boards will be installed on the two sides of the main door, which acts as a ‘bulletin board’ with information includes current college activities, secondary book exchanging, encouragement slogan to examinees, message leaving for friends, ideas and helps from others, etc.

A fantastic idea factory here could be regarded as a place that helps people broaden their horizon and fulfill their requests with such aspects involve innovation, entrepreneurship, communication, discovery and conviviality. From the objectives to the results, the valuation and possibility could be considered from technology, organization and culture which are closely related to information system management (Lee, 2014). Under this framework , in order to display this idea factory process and what can be brought to sponsors and beneficiaries, the author will explain the idea based on four questions:

1.Where does the value of inventions come from? 2.How can people prove these values?

3.What is the ultimate goal of this project?

4.How can the success of this idea factory be measured?

Information Interaction Space (IIS) could be identified as a valuable project, because not only it would bring convenience to students but also can provide a place filled with positive atmosphere for students to have a chance to practice their offline communication skills and possess a harmonious surrounding for changing information.

More specifically, in terms of technology in IIS, the implementation of software for counting and managing available seats, computers, and study rooms would be a crucial point in this service. Universities are able to spend a necessary cost in software-designing and device-supporting (like a digital screen). Meanwhile, technology for ‘ScanLife’ should be considered here in order to create a multi-access of getting information about available space to students. What should be mentioned, ScanLife provides a creative method for students to download the relevant software, which could help them check the seats anywhere and anytime. All the information should be updated timely, which may require professional softwares and databases to achieve. Also, these softwares, database and digital devices should be maintained and monitored by professional people.

As for the process of implementation to attain IIS’s main functions, it requests a management from a certain number of human resources such as assistance staff to help IIS go well. Information on white board should be classified in different categories which includes ‘Slogan part’, ‘transaction part’, ‘events and activities part’ , ‘feedback part’, ‘idea collecting part’, etc. Also, these ‘parts’ should be sorted and scheduled regularly by people in order to guarantee its timeliness and easy-viewing. Students could post their requirements such as transaction of second-hand books , some confusing problems crying out for ideas and solutions, club activities, party information, etc. Also in examination periods, participants could draw special images which could show their artistic talents and leave incentive slogans to their school fellow in order to bring encouragement to examinees as well as add some lively recreation factors in these nervous and excited period . Furthermore, Information through ‘ScanLife’ also should be updated timely in order to ensure its accuracy. And both of them can not leave the efforts from the participants (students ) and library staff.

Within the delightful, relaxing and harmonious atmosphere it creates, students have motivations in helping IIS become a place which could bring benefits both in learning time and daily lives. From this case, students will learn how to utilize exist resources to fulfill individual requirements while doing a favor to others at the same. These could be one of the outstanding characteristics of Robinson Library.

Without equipping those advanced devices, IIS could still achieve these goals with a low cost of its resources. What IIS has is just a digital screen which can be bought every where, as well as some big but economic white boards. In terms of software designing and database maintaining, universities can employ students or seeking for volunteers from universities to help manage the daily operation of IIS . Meanwhile, benefits from ‘ScanLife ’ could prove the advantages of mobility that it brings to users.Students are likely to have passion in helping IIS process better if they could get benefits from IIS. It is easier for IIS get a better development with the help from students themselves .

The original idea of IIS is working for improving students’ productivity while studying. IIS is located next to the main gate of the library is because it wants to give the first sight to students where they could go forward. Another outstanding aim of IIS is to create a happy and harmonious atmosphere for studying and communication. With more desire to information nowadays from

students, the ability of how to deal with a huge number of data correctly plays an important role among everyone’s daily life. IIS would be such a place that could allow students to exchange information by posting and leaving message on the white board. The development of IIS would be handed to students’ themselves. In this area, students are able to fully enjoy their freedom and right of speech. They are able to establish their own ‘Information kingdom’ with their luxuriant imagination and creation. They act as not only a ‘king’ but also a ‘civilian’ .

What must be mentioned also is that the university can be treated as the main sponsor of IIS because it should provide funding, resources and technology among the entire process. Students are beneficiaries but also the ‘sub-sponsor’. Without the effort from both sides, IIS can not achieve its initial goals, which is to help students work efficiently and provide a place to achieve message exchanging among students themselves.

In IIS, it is obviously that ‘using rate of study space’ could help students have a clear sense to the usage of seats, computers, and study rooms in the library in order to aid them in finding an available study space efficiently instead of wasting a long time in searching for them. According to the author, one of the identification for a successful function space could be standardized depending on the accessibility and satisfaction from its participants. Actually, this service has already obtained a good reputation and be widely accepted by students from other universities. Similarly, most of the students are willing to enjoy the benefit and convenience that comes from this service.

Furthermore, in terms of the ‘White boards’, it provide a less structured forum for feedback and dialogue about campus’ campaigns and events, as well as individual activities. Students are motivated and are willing to stay here post and gain the information they are interested in and really care about. Everyone is able to engage in this conversation with others. This idea lets students have the chance to practice their communication skills with strangers, which may make a contribution in building their personal traits and communication skills.

Generally speaking, IIS is a space that would utilize technologies and human creations as a way of creating a kind of ‘information exchanging community’. This forum would seek input and maintenance from participants and staff, which could help students build a sense of responsibility to develop this public place in order to make a better service for themselves. Moreover, within the functionality and a relaxing atmosphere it builds, IIS would become a harmonious place not only help students improve their productivity positively, but also a place that could bring innovation and practice as well as a chance for people to show their talents and learn to be accommodating to others.

References

Lee,S. (2014). Information System Management. Available: http://newcastlemba.com/deliverables/. Last accessed 22nd May 2014.